Event Services Home
Facility Use Request Form
IMPORTANT NOTICE: Please also complete an Equipment Request Form if you:
Have already reserved a facility and excluded a request for equipment (A/V equipment, tables etc.)
Only need tables (e.g., 1 or 2 tables in the Cromer Lobby and you are not reserving the entire lobby)
Allow 2- 3 Days for Processing. Request must be submitted at least 2 weeks in advance.
Name of Your Event:
Your Name:
Your Organization or Dept.:
LRU Box #
Telephone Ext.
Date(s) of your events:
If your event is duplicated on multiple days (i.e., exact set-up and time), please put the information in the following area rather that submitting this form multiple times.
1.
Day Mon. Tues. Wed. Thur. Fri. Sat. Sun.
Mo. Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec.
Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Yr. 08 09 10
2.
3.
4.
5.
6.
7.
8.
9.
10.
Event Open to General Campus Population? Select YES NO
Number of people attending:
Time you want to access room to set up: Select AM PM
Time Event STARTS: Select AM PM
Time Event ENDS: Select AM PM
Dining Hall Service? Select YES NO Aramark Catering Service? Select YES NO
Contact Aramark (ext. 7005) regarding catering needs . Aramark has exclusive catering rights.
Permission must be received from Aramark to bring food on campus for an event (ext. 7148).
EVENT LOCATION
Click for Room Description/Capacity
Select First Room Choice:
Select Second Room Choice:
SELECT EVENT LOCATION Alumni House-Deck Alumni House-Yard Bank of Granite Lobby Bears' Lair Belk Centrum Belk Centrum Lobby Business Council Board Room Connor Classroom Cromer Center Lobby Dining Hall Fintel Classroom - McCrorie 213 Fireside Room Founders Room Hickory Room Hickory Springs Seminar McCrorie Center Conference Room McCrorie Center - Lobby Moretz Foundation Seminar P.E. Monroe Auditorium P.E. Monroe Lobby President's House Quad Rhyne Front Lobby Russell House Lawn Shaw Plaza Stasavich Annex Parking Lot Unifour Foundation Seminar Room
NONE Alumni House-Deck Alumni House-Yard Bank of Granite Lobby Bears' Lair Belk Centrum Belk Centrum Lobby Business Council Board Room Connor Classroom Cromer Center Lobby Dining Hall Fintel Classroom - McCrorie 213 Fireside Room Founders Room Hickory Room Hickory Springs Seminar McCrorie Center Conference Room McCrorie Center - Lobby Moretz Foundation Seminar P.E. Monroe Auditorium P. E. Monroe Lobby President's House Rhyne Front Lobby Russell House Lawn Quad Shaw Plaza Stasavich Annex Parking Lot Unifour Foundation Seminar Room
Note:
The Belk Centrum and P.E. Monroe Auditorium must be reserved two (2) weeks in advance.
The Quiet Room must first be reserved with library staff. If event requires a special set-up, complete this Facility Use Request Form. To reserve the Shuford Athletic Complex, Moretz Gym or Athletic Fields call ext. 7114.
EVENT SET-UP Please select room set-up. Click for Set Up Examples
Normal Arrangement Board Room Style Banquet Classroom Conference Room Style Rounds Rounds (Upper Level Cleared) Remove Furniture (Cromer Lobby only) Single Table Display Theater Style
I will provide diagram of set-up.
EQUIPMENT NEEDS
Dry Erase Board Flip Chart LCD Projector Laptop Lectern Overhead Projector Podium Podium w/ Microphone TV/DVD player DVD connected to big screen (Bears' Lair Only) TV/VCR VCR connected to big screen (Bears' Lair Only) Screen Telephone w/ speaker 8ft. Tables - Number needed: Rounds - Number needed: 6ft. Tables - Number needed: Chairs - Number needed: Stage: Small Stage 12' x 8' Small Stage 16' x 8' Medium Stage 12' x 16' Medium Stage 16' x 12' Medium Stage 24' x 8' Full Stage 16' x 16' Full Stage 32' x 8' Other Needs:
Stage:
Other Needs:
Please review LRU Facility Usage Guidelines
Our office will notify you of any conflicts regarding your request. If there are not any conflicts, you will receive written confirmation via campus mail. If you are requesting to reserve the Belk Centrum or P.E. Monroe Auditorium or your event requires technical assistance, also complete the Campus Technical Rider form. ***If you do not receive written confirmation from Event Services within a week of submitting this form, please call ext. 7254. ***
Our office will notify you of any conflicts regarding your request. If there are not any conflicts, you will receive written confirmation via campus mail.
If you are requesting to reserve the Belk Centrum or P.E. Monroe Auditorium or your event requires technical assistance, also complete the Campus Technical Rider form.
***If you do not receive written confirmation from Event Services within a week of submitting this form, please call ext. 7254. ***