I. Introduction

II. Employment

III. Benefits

IV. Attendance & Absenteeism

V. Wages, Salaries & Payroll

VI. Employee Responsibilities

VII. Employee Rights

VIII. Disciplinary Action, Grievance

IX. Termination

X. History & Organization

XI. Administration

V. WAGES, SALARIES & PAYROLL

V A.  Pay Schedule.  Wages are based upon factors such as the skill, education requirements, and responsibility required in the performance of duty.

Non-exempt, hourly employees’ jobs are categorized with other similar jobs at the institution in order to have balance and equity in the wage system.

Recommendations for wage increases are made by supervisors and are based on merit, with due consideration for length of service.  Requests for wage adjustments are normally reviewed once per year.

All employees are paid by check, whether biweekly (hourly personnel) or monthly (salaried personnel).  Direct deposit of regular bi-weekly and monthly payroll checks is available upon completion of the appropriate forms in the payroll office.

V B.  Time Sheets.  Wages for hourly employees are paid biweekly on the basis of time sheets prepared by the employee and submitted through the supervisor.

The daily time recorded shall reflect only (1) the amount of time actually worked, or (2) the amount of normal work time the employee was absent for vacation with pay, or for sick leave with pay, or for a holiday.  Time recorded as vacation with pay shall be identified with the letter “V”; time recorded as sick leave with pay shall be identified with the letter “S”; time recorded as a holiday shall be identified with the letter “H”.

It is the responsibility of the employee to sign and complete the time sheet with regard to name, Social Security number, L-RC payroll number, department charged, and amount of time worked each day recorded to the nearest five minutes.  It is the responsibility of the supervisor to review the time sheet and sign his or her approval before submitting it to the payroll office.  This should be accomplished prior to noon on Monday preceding payday.

Biweekly paychecks are ready for distribution by 12:00 noon on alternate Fridays; they are delivered either to supervisors or to individuals.  Monthly paychecks are ready for distribution by 10:00 a.m. on the 26^th of each month; they are delivered either to individuals or to campus mail boxes.  Any deviation from this schedule must be cleared through the payroll office.  When biweekly or monthly pay days fall on holidays or weekends, checks traditionally are distributed the Friday before.

The college does not make advances on wages or salary.

V C.  Compulsory Payroll Deductions.  The following compulsory payroll deductions will be made from your paycheck; federal and state withholding taxes, Social Security and Medicare taxes, upon court order, child support and back tax payments, and amounts owed to the college for parking tickets.

V D. Withholding Forms.  In accordance with federal and state regulations, you may file new Employee’s Withholding Exemption Certificates (Forms W-4 and NC-4) each year and within ten days if the number of exemptions you previously claimed decreases.  Forms can be picked up and completed at the payroll office.

V E.  Voluntary Payroll Deduction.  It is the policy of Lenoir-Rhyne University to consider payroll deduction service for savings and investments desired by six or more employees.  The college reserves the right to judge whether a company or organization best serves the needs of employees and is compatible with the mission of the college.

Opportunities for outside savings and investment organizations to address employees are occasionally approved.  If there is significant interest in payroll deduction service following such a presentation, the request will be reviewed by the personnel and status committees of the faculty and the Human Resource staff, and by the vice president for administration and finance.

At present the following payroll deduction services are available to employees:  regular pension and Supplemental Retirement Annuities with TIAA-CREF; tax-sheltered annuities with American Express Financial Services, Aid Association of Lutherans, and Lutheran Brotherhood; cancer/intensive care insurance with Loyal American Life Insurance Company; US Savings Bonds; savings and loan payments to both Members and Shuford Credit Unions; gifts to the college and the Piedmont Education Foundation; gifts to United Way; and dues to the AAUP.