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VI. EMPLOYEE RESPONSIBILITIES
VI A. Safety.
Safety is everyone’s responsibility – both on and off the job. The
college makes every effort to comply with the safety and health standards
prescribed by law under the “Occupational Safety and Health Act” in order
to provide you with a clean, safe, and healthy work environment.
However, a
responsibility also rests with you. You must abide by the safety and
health standards required for your job. In addition, you should notify
your supervisor or the college safety officer if you become aware of an
unsafe work condition. In this way, both you and the college can profit
by averting possible hazardous and unsafe situations.
In compliance with
the Campus Security Act, an annual report of crime on campus is
distributed. This report also includes a roster of services and policies
of Security and Safety. Also, in compliance with OSHA, a report of all
recorded accidents and injuries related to employment during the calendar
year is posted during the month of February outside the Human Resource and
Benefits Office.
VI B. Weapons.
Weapons are prohibited on campus in compliance with General Statute
14-269.2.
VI C. Disaster
Preparedness. In the event of
campus emergency, employees with operational responsibilities are expected
to follow the emergency procedures guidelines set forth in the college
disaster plan, which will be reviewed with you during your orientation
period.
VI D.
Work-related Injury/Illness.
All employees of the college are covered under the provisions of the North
Carolina Workers’ Compensation Act, as required by law. Therefore should
you incur any injury or illness on the job you may receive benefits as
directed by the North Carolina Industrial Commission. If you experience
an injury or illness resulting from your work you are directed to report
such incidents immediately to your supervisor and/or to the college safety
officer. Law requires that a report be filed within five days of
knowledge of an incident to ensure full benefits. Each incident or injury
will be investigated, a full report will be taken, and you will be
expected to comply with follow-up recommendations. If emergency or
medical attention is required you will be expected to follow standard
college procedure for obtaining it. The college safety officer is your
liaison; you are to keep one another posted on your situation. Details
are available with Safety/Security, ext. 7145 or 7146 (radio telephone).
VI E. Keys,
Combinations, Codes. If you
are authorized to hold college keys, combinations, or codes, you assume a
responsibility with this privilege. Carelessly handled, they may fall
into unauthorized hands and cause considerable liability and expense.
They should remain with you at all times, never lent, shared nor left
unattended.
If you should
terminate employment you must return any keys promptly to your supervisor
and notify the appropriate persons regarding combinations and codes. Your
final payroll check cannot be released until this has been accomplished.
VI
F. Automobile Registration.
All faculty, staff and students of Lenoir-Rhyne University are required to
register their vehicle(s) with the Security Office. Faculty, staff and
students are also expected to be familiar with and to comply with all
established traffic/parking regulations. Failure to pay fines or resolve
them through the appeal process will result in the fine being deducted
from your payroll check.
VI G. University
Drivers.
General
Everyone who drives a college owned or leased vehicle or who
transports students or college employees on college business in
their personal vehicle or college vehicle, must be on the
college approved driver list. All passengers must be traveling
on college business. You must have a valid driver's license,
have completed the driver history form (See Attached) and have
successfully completed a defensive driving course recognized by
the college within the past two years. All drivers are subject
to a check of their driving record at any time. Appointments may
be made to take the defensive driving course by contacting the
information desk at x7330.
Drivers operating college vehicles on college business are
covered by the college's liability insurance, but those who
do not comply with the policy may not be protected under
Lenoir-Rhyne University's insurance.
Driving Privately Owned Vehicles
- It is highly recommended that all faculty and staff
complete the defensive driving course if you use your
personal vehicle on any college business.
- Faculty, staff and students using their own vehicles on
college business should be aware of the following:
- " Your insurance coverage is primary and your
liability insurance coverage must have a minimum $100,000 /
$300,000 liability.
- " The college liability is secondary and may
cover losses in excess of the limits of your policy.
- " The college will not cover any
physical damage loss to your personal vehicle unless you
have physical damage coverage with a business use
exclusion.
- " The driver and all passengers must wear
seat belts at all times when the vehicle is in motion. A
driver's failure to communicate and enforce this policy may
result in the driver's loss of indemnification by the
college's insurers and from suits arising from injured
passengers.
- " An employee driving his / her own vehicle will be
reimbursed at the current mileage rate if he /she is not
being remunerated for his / her time (for example, a paid
speaking engagement). The employee must complete a Travel
Expense Report and present it to the Business Office for
payment. The mileage charge will be assessed to the
appropriate department.
Driving Rented Vehicles
- " Rented vehicle cost will be charged to the
appropriate department at the full invoice price (which is
usually less than the college charge for college owned
vehicles).
- " Based on the advice of the University's insurance
carrier, the additional coverage for collision and liability
SHOULD NOT BE TAKEN ON RENTAL CONTRACTS WITHIN
THE United States. Renting a vehicle outside the United
States, does require rental insurance.
- " Lenoir-Rhyne University insurance information may
be required to rent vehicles. Contact the Risk Manager /
Benefits Coordinators Office at 328-7018 for insurance
information.
- " The driver and passengers must wear their seat
belts when the vehicle is in motion. Applies the same as
driving college owned vehicles or privately owned vehicles
on college business.
Driving University Owned Vehicles
- " A limited number of mini-vans and fifteen-passenger
vans are available in the college vehicle pool. The use of
college-owned vehicles is limited to those engaged in
official college business.
- " Each driver must have completed the defensive
driving course.
- " Each passenger in a college vehicle must be
traveling on college business.
- " The driver and all passengers must wear seat
belts at all times when the vehicle is in motion.
Request for Use of University Vehicle
A "Request For Use Of University Vehicle" form
(See Attached), must be completed prior to using a college
vehicle which may be secured from the maintenance office. The
completed REQUEST is to be filed with the maintenance office.
The cost center budget for the faculty or staff member, using
either a college vehicle or a private vehicle for college
business, will be charged for the vehicle at the prevailing
rate.
Travel by Convoy Discouraged
When a number of cars are traveling to one destination, it is
strongly recommended that cars do not travel in a convoy.
Predetermined meeting places are recommended for long trips.
Revocation of University Driving Priveleges
Any college employee or student who has obtained the
following number of driver's license points or driving arrest
will be prohibited from driving on college business:
- Nine driver's license points
- Alcohol related arrest / limited driving privilege
- Careless and Reckless arrest / conviction
Any college employee who has lost their privilege to drive
on college business may request in writing to the Director of
Security an appeal which should contain the date of the appeal
and the basis for the appeal. The college President or his/her
designee will be notified of the appeal and will appoint a
committee to review the appeal and forward their recommendations
to him for resolution
IV H. Smoking.
In compliance with Catawba County regulation, the buildings on the campus
of Lenoir-Rhyne are smoke-free. Smoking is permitted only outdoors.
VI-I. Drugs and
Alcohol. In compliance with
the Drug-free Workplace Act of 1988, employees are hereby notified that
employment at Lenoir-Rhyne University is conditional upon abiding by the
conditions of these statements and prohibitions. The college takes
seriously the possession, use, or sale of any controlled substance as well
as violations of the laws and rules regarding alcoholic beverages. The
college campus is not a sanctuary that relieves faculty and staff of their
responsibilities as citizens to abide by local, state and federal laws,
nor college regulations, policies, and procedures. Details of the policy
are contained in the pamphlet “Lenoir-Rhyne University Drug and Alcohol
Policy for Faculty and Staff”, which you receive during your orientation
period
VI J.
Compliance with Copyright Law.
Employees are reminded that it is illegal to photocopy and distribute
copyrighted materials without permission of the author or publisher. If
you are unsure whether your need for photocopies is within the guidelines
for ‘fair use’ of copyrighted materials for classroom use by educators,
inquire with the Director of Learning Resources.
VI K. Use of
Telephone Services. The main
number for the college is 328-1741. The switchboard is staffed during
regular office hours to handle in-coming calls to the main number.
Off-hour and week-end emergency calls are handled through the Security
Office.
The college owns
its own telephone system that includes voice mail. Calls from off-campus
should be placed by direct dialing. Inform callers of your direct number
so traffic to the main number is not tied up.
Telephone
statements of local and cost calls are sent monthly to each user. Excess
personal calls are discouraged. When personal calls are necessary,
reimbursement to the college should be made to the Business Office as soon
as possible.
A campus telephone
directory is available on the college website
www.lrc.edu , password-accessible to faculty and staff via the
internal web. The Information Technology department updates the directory
and inquires of you any changes on a regular basis. Name dialing is
available by calling extension 7696 (328-7696 off-campus).
For assistance with
telephone equipment, for acquiring a long-distance authorization code or
for other telephone services, please dial extension 7350.
VI L.
Solicitation. Solicitation of
employees or students on college premises by or on behalf of any business,
club, society, or organization is prohibited. This policy applies to
employees, students, and outsiders, and it covers solicitation in any form
whether for membership, payment of money, subscription, sales, or
donations.
An exception to
this policy may be granted by the Vice President and Dean of Student
Affairs and approved by the Controller, including for example, sales by
student organizations.
VI M.
Appliances in Offices. The use
of an electrical appliance such as a fan, air conditioner, coffee
dispenser, or similar equipment must be cleared with the maintenance
department.
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